--- title: "AUVY for architecture firms: client decisions on record" description: "AUVY traces every client decision to its mail or meeting, checks design changes against the brief and the fee, and keeps consultant files in step." url: https://www.auvy.ai/use-cases/architecture lang: en site: AUVY brief: https://www.auvy.ai/llms.txt --- # Clients decide in passing. AUVY makes sure the decision is on record. Clients decide on the phone and confirm in half a sentence, so in a fee dispute nobody can show when a wish came in. AUVY links every client decision to the mail or meeting it came from, checks it against the brief and the agreed services and drafts the confirmation for the architect to sign off. [← Use cases](https://www.auvy.ai/use-cases) For: Principals, project architects, and the consultants and clients around them Architecture firms ## A week in a studio. The client mentions a larger kitchen on the phone and confirms it by mail in half a sentence. In the same week the structural and building-services consultants each send new files, and the plan set has to follow both. Use cases ## What comes in, and what AUVY does with it. 1. When ### The client writes “as discussed, let's go with the larger kitchen”. AUVY Marks the decision, links it to the meeting where it came up and checks it against the brief and the agreed services. You get A short confirmation to the client, and a change note if it falls outside the scope. Reads Mail · Minutes · Brief 2. When ### The building-services consultant moves a shaft. AUVY Compares the new file with the old one and names the plans and details that still show the shaft in its old place. You get Tasks for the affected sheets, each with an owner and a date. Reads Consultant files · Plan list 3. When ### The building authority asks for more documents. AUVY Lists what is asked for and what already exists in the project, with the source for each. You get A checklist and a reply drafted for the project architect. Reads Authority letters · Project files 4. When ### The client asks why the cost estimate went up. AUVY Answers with the decisions behind each increase and the mail or meeting each one came from. You get An explanation the client can follow decision by decision. Reads Cost estimates · Mails · Minutes Sources ## Every answer shows its work. Before a partner puts an answer in front of a client, they want to know where it came from. In AUVY that takes one click. What did we agree about the Munich site? The client added Munich as a third site on 12 March.1 It is covered in the revised offer, section 4.2 The workshop date is still open. 2 of 3 sentences have a source No source: “The workshop date is still open.” **Offer v3.docx** Source 2 · section 4, lines 12 to 14 1. 4 Scope, phase 2 2. 4.1 Munich is added as a third site, 3. as requested by the client on 12 March. 4. 4.2 One workshop and two site visits. 5. 4.3 Dates follow the revised plan. Example project, synthetic data. Meetings ## Client meetings, planning team meetings, site meetings. Meetings Before After Client meeting Open decisions, new wishes and what each would change in cost and schedule, with sources. Decisions confirmed in writing with their line in the minutes, change notes drafted, tasks set. Planning team meeting New consultant files since the last meeting and where they conflict with the current plans. Agreements become tasks with owners and dates across the consultants. Site meeting Open questions from the contractors and the answers already given. Site decisions logged with their source and the follow-up prepared. Rules ## How AUVY fits the way your trade works. Client decisions in writing Every decision is linked to the mail or minutes it came from, and the client can confirm by link, without an account. Brief and services as the baseline New wishes are checked against the brief and the services in your contract, so fee talks start from what was agreed. Consultants in one project Structural, building-services and other consultants are invited into the project they work on, never into your workspace. At a glance Walkthrough 40 minutes on one of your own projects, free. Price €59 per person a month, billed yearly, with every project, team and bot included. Your data Stored on our own servers in Helsinki, never used to train AI, and deleted within 30 days after the contract ends. Contract Every order includes the data processing agreement under [Art. 28 GDPR](https://eur-lex.europa.eu/eli/reg/2016/679/oj) , German text binding. Checked 30 September 2026 Questions ### Does AUVY replace our CAD or BIM tools? No. AUVY reads the mails, minutes, briefs and files you give the project and keeps the picture current, and you keep drawing where you draw. ### Can the client see what AUVY prepares? Only what you share: a read-only link to one view, or a confirmation the client answers by link. Nothing leaves until someone on your team accepts it. ### How does AUVY help when the client disputes additional fees? Every wish and decision is linked to the mail or meeting it came from and every version is kept, so you can show when a change came in and what was agreed. Also read - [Engineering & planning offices Every revision starts in a mail. AUVY carries it into the plan and the offer. ](https://www.auvy.ai/use-cases/engineering-firms) - [Contractors & building services The schedule moves. AUVY makes sure your crews and your claims move with it. ](https://www.auvy.ai/use-cases/construction) - [Meetings Most changes are agreed in a meeting. AUVY makes sure they leave the room. ](https://www.auvy.ai/use-cases/meetings) [All use cases →](https://www.auvy.ai/use-cases) ## See it on one of your own projects. [Book a walkthrough](https://www.auvy.ai/walkthrough) [Sign in](https://www.auvy.ai/os/)