--- title: "Meetings with AUVY: prepared and followed through" description: "AUVY prepares project meetings from the project's sources and turns the minutes into decisions, tasks and follow-ups that a person accepts." url: https://www.auvy.ai/use-cases/meetings lang: en site: AUVY brief: https://www.auvy.ai/llms.txt --- # Most changes are agreed in a meeting. AUVY makes sure they leave the room. What a meeting agrees often never reaches the plan. AUVY prepares each project meeting from the mail, the files and the last minutes, and afterwards turns the minutes, notes or transcript you add into decisions with their source, tasks with an owner and a date, and a follow-up drafted for approval. [← Use cases](https://www.auvy.ai/use-cases) For: Everyone who runs or sits in project meetings: owners, project leads, clients and partners Meetings ## What happens to a meeting today. Someone senior rebuilds the status from mails and files the evening before. A date moves in a side remark, the minutes say it and the plan doesn't, and the next meeting starts by asking what was agreed. Use cases ## What comes in, and what AUVY does with it. 1. When ### The steering committee is on Thursday. AUVY Pulls what changed since the last meeting, the decisions to take and the change notes waiting. You get A briefing for the project lead to review, every line with its source. Reads Mail · Files · Last minutes 2. When ### The minutes of the jour fixe are added. AUVY Finds each agreement, decision and changed date and links it to the line it came from. You get Decisions on record, a task with an owner and a date for each agreement, and the follow-up drafted. Reads Minutes 3. When ### A date moved in the meeting. AUVY Checks it against the plan and the offer and names what depends on it. You get The plan corrected with the minutes as its source, and a confirmation drafted. Reads Minutes · Plan · Offer 4. When ### Someone missed the meeting. AUVY Answers their questions from the minutes and the project's record. You get Nobody has to retell the meeting. Reads Minutes · The project Sources ## Every answer shows its work. Before a partner puts an answer in front of a client, they want to know where it came from. In AUVY that takes one click. What did we agree about the Munich site? The client added Munich as a third site on 12 March.1 It is covered in the revised offer, section 4.2 The workshop date is still open. 2 of 3 sentences have a source No source: “The workshop date is still open.” **Offer v3.docx** Source 2 · section 4, lines 12 to 14 1. 4 Scope, phase 2 2. 4.1 Munich is added as a third site, 3. as requested by the client on 12 March. 4. 4.2 One workshop and two site visits. 5. 4.3 Dates follow the revised plan. Example project, synthetic data. Meetings ## The same pattern in every kind of project meeting. Meetings Before After Steering committee Changes and risks since the last meeting, decisions due, change notes waiting. Decisions on record, change notes drafted, follow-up prepared. Jour fixe or weekly check-in What moved this week and what needs whom. Tasks with owners and dates, and open points carried into the next agenda. Workshop What each participant has said so far and where they disagree. Findings traced to the notes, and new wishes marked against the scope. Site or coordination meeting Open points by trade, schedule changes and questions from partners. Agreements as tasks or change notes, with their line in the minutes. Rules ## How AUVY fits the way your trade works. It works from what you give it AUVY works from the minutes, notes and transcripts you add to the project, as files, mails or in the Teams and SharePoint places you connect. No one is scored AUVY has no per-person performance views and no employee scoring, and it tracks nothing about who spoke how much. Every decision traceable Each decision links to the line of the minutes it came from, and every version of the minutes is kept. At a glance Walkthrough 40 minutes on one of your own projects, free. Price €59 per person a month, billed yearly, with every project, team and bot included. Your data Stored on our own servers in Helsinki, never used to train AI, and deleted within 30 days after the contract ends. Contract Every order includes the data processing agreement under [Art. 28 GDPR](https://eur-lex.europa.eu/eli/reg/2016/679/oj) , German text binding. Checked 30 September 2026 Questions ### Does AUVY join or record our meetings? No. AUVY works from the minutes, notes and transcripts you add to the project. It prepares the meeting beforehand and follows it through afterwards. ### Which meetings does AUVY help with? Any project meeting, from steering committees and jour fixes to workshops, site meetings and client status meetings. Each is prepared from the sources and followed through from the minutes. ### Is this compatible with a works council? AUVY has no per-person performance views and no employee scoring. It reads the project's content and nothing about how people work. Also read - [Change requests Every change you catch is a change you can price. ](https://www.auvy.ai/use-cases/change-requests) - [Handovers Back from leave, new on the project, next phase: nobody rebuilds where things stand. ](https://www.auvy.ai/use-cases/handovers) - [Consultancies Consulting engagements change every week. AUVY keeps each one current. ](https://www.auvy.ai/use-cases/consultancies) [All use cases →](https://www.auvy.ai/use-cases) ## See it on one of your own projects. [Book a walkthrough](https://www.auvy.ai/walkthrough) [Sign in](https://www.auvy.ai/os/)