Questions firms ask us.
AUVY is the nervous system for all your projects, and owners, IT and finance ask us much the same things before they start. The questions are grouped by who usually asks them, and every answer starts with the short version.
What is AUVY?
Every project in your firm gets its own AUVY, from client work to a sales pipeline, a hire or the month-end close. It reads what reaches the project, mail, meetings and files, and keeps where it stands: what was agreed, who is working on what and what is open, every line with its source. Your team, your customers and your agents work from that one picture, and nothing leaves until someone on your team sends it. That is why we call AUVY the nervous system for all your projects: it always runs, even when nobody looks, and it knows where things stand, so that no longer lives in a few heads. AUVY replaces none of your tools; it works with what you already have.
Owners
What problem does AUVY solve?
On a project with many people, something changes every day: a date in a mail, a decision on a call, a new version of a file. Whoever misses it keeps working from the old plan. However many people work on a project and however fast it changes, AUVY keeps everyone in sync, so each of them builds on the same solid ground.
How it works →Which software keeps a client project's current state up to date from mail, meetings and files?
AUVY. It syncs the project's Outlook mail and calendars, Teams and SharePoint files into one current state of what is true now, what changed, what it affects and what comes next, each with its source. Nobody types the update in, and the whole team, its agents and bots work from the same state.
How it works →What does it cost?
Business costs €59 per person a month and €49 from the 51st person, billed yearly, for up to 250 people, with AI included for everyone; above 250 people Enterprise starts from €39 a person by contract, and the €179 licence gives five times the AI to people who use it all day. The Free plan costs nothing, with one project you can open to two more people, and your firm pays once the team relies on AUVY.
Pricing →How do we start?
Bring the folder and the mail thread of one running or finished project to a walkthrough. You ask AUVY about your own project, we work out with your numbers what coordination costs you, and then you decide whether AUVY runs live on the same project.
Book a walkthrough →Who is behind AUVY?
AUVY GmbH from Gräfelfing near Munich, which stores workspace data on its own servers in Helsinki. AUVY has been live since 23 October 2026: firms take Business, and every person gets the Free plan.
Company →Do you train AI models on our data?
No. Your data is never used or designated for model training.
Data handling ↗Heads of delivery
The client changed the scope by email and half the team missed it. How do project teams catch changes like that?
AUVY reads the project's mail as it arrives, so the new scope or the moved date is in the project's state with a link to the mail, and everyone on the project works from it. AUVY drafts the change request and the reply for a person to check and send.
Change requests →Does AUVY send anything on its own?
No. AUVY prepares the next step, and nothing leaves until a person accepts, edits or rejects it.
Does AUVY replace our project tool?
No. It works beside Outlook, Teams, SharePoint and the tools you keep, and it does not replace your ERP or PLM.
How is a change followed through?
AUVY drafts the next step with its source. When a step needs someone, the run stops, asks that person by name and then continues, and your client can answer or approve through a link.
Can the whole team work in one project?
Yes. The team shares the same picture, the same conversations with AUVY and documents everyone edits together live, while personal notes stay personal.
Isn't this another AI chatbot?
You can ask it anything. The difference is that each project has its own AUVY, which reads the project's mail, meetings and files and keeps where it stands for the whole team and its agents, with the source of every line.
Project leads
Do I have to change how I work?
No. The first project starts from a folder and a mail thread you give it, and Outlook, Teams and SharePoint keep the picture current later.
How do I check what AUVY tells me?
Every answer shows the file and the version it read, one click away, and AUVY marks any sentence that has no source.
Files →What if a file changed after AUVY read it?
Every file keeps its history, so an answer points to the version it used and you can open that one next to the newer one.
Can AUVY build me a small tracker?
Yes. Ask for a change log or a tracker in plain words and it appears on the project, working, with its own records and version history.
IT and data protection
Where is our data stored?
Workspace content, accounts and sign-in stay in the EU on our servers in Helsinki, and AI models, compute and speech-to-text run in EU regions at Amazon, Microsoft and Google. Some service metadata is processed outside the EU, and every subprocessor is listed.
Subprocessors ↗What access to Microsoft 365 does AUVY need?
Each person connects with their own Microsoft sign-in, so AUVY sees only what that person can see, and only the mailboxes, teams and sites they connect. Every command a connection may run, and every address it may reach, is published.
Connections →Is data encrypted?
Yes. Data travels over TLS 1.2 or higher to AUVY and our providers, document contents and connected-account secrets get extra protection, and every backup is encrypted with AES-256-GCM.
Who at AUVY can see our data?
People in your workspace, according to their roles, and AUVY staff who need to operate the service, with limited production access for support and operations.
How reliable is AUVY's memory?
We test it on public benchmarks. On LongMemEval, AUVY answers 91.8% of 500 questions correctly, and search puts the right conversation in the top five for 99.4% of them. Every score, the method and the weak spots are published.
Benchmarks →How long do you keep data?
Workspace content is typically deleted 30 days after the contract ends and activity logs after about 12 months. Product analytics stay identifiable for up to 90 days and are then aggregated or anonymised.
Are you ISO 27001 or SOC 2 certified?
Both are planned, and the trust center shows the current status and will hold the reports once they are issued.
Is there a data processing agreement (AVV)?
Yes. The DPA overview and the full AVV in German are on the trust center, and Business and Enterprise customers can request professional secrecy under § 203 StGB through the AVV.
Trust center ↗Does our works council need to approve AUVY?
Usually, because employees work in it. AUVY has no per-person performance views and does not score employees, and we walk your works council through it before rollout.
How does AUVY handle the EU AI Act?
AUVY meets the transparency duties of Art. 50. AUVY says it is an AI whenever someone asks, and a bot that writes to someone on its own signs as an AI the first time. Images AUVY makes carry a machine-readable credential. A person approves what goes out in their name, and the terms rule out prohibited uses and any high-risk use not agreed in advance.
Finance and purchasing
How is AUVY billed?
AUVY GmbH bills the licence yearly, and month to month costs 20 % more. We count the people in the workspace and settle any difference each quarter, and all prices are net of VAT.
Pricing →Which documents do we get for purchasing?
The privacy notice, the DPA overview, the full AVV and the subprocessor list are all on the trust center, and invoices come from AUVY GmbH in Germany.
Who is the contract with, and under which law?
AUVY GmbH, Gräfelfing, under German law. Terms and documents come in German and English; for the AVV the German text is binding. Business customers in other EU countries are invoiced under reverse charge, and you can pay by invoice, SEPA direct debit or card.
Your client
Does our client need an account?
No. Clients answer and approve through a link, and the answer is recorded in the project.
What does our client see?
Only what you send or share, such as a question to answer, a change to approve or a page you share read-only. You can also invite a client into one project, never into your whole workspace.
Can our client see our internal notes?
No. Internal conversations, what AUVY did and personal notes stay inside the project or with you.
Answers checked against the trust center.