AUVY
DEBook a walkthrough

Most changes are agreed in a meeting. AUVY makes sure they leave the room.

AUVY prepares each project meeting from the mail, the files and the last minutes. Afterwards it works through the minutes, notes or transcript you add: each decision linked to the line it came from, each agreement a task with an owner and a date, and the follow-up mail drafted for approval.

← Use casesFor: Everyone who runs or sits in project meetings: owners, project leads, clients and partners

Meetings

What happens to a meeting today.

  • Someone senior rebuilds the status from mails and files the evening before.
  • A date moves and a wish is agreed in a side remark; the minutes say it, the plan doesn't.
  • The follow-up mail is written days later, or not at all, and the next meeting starts by asking what was agreed.

Use cases

What comes in, and what AUVY does with it.

  1. When

    The steering committee is on Thursday.

    AUVY

    Pulls what changed since the last meeting, decisions to take and change notes waiting, from the project's sources.

    You get

    A briefing ready for the project lead to review, every line sourced.

    Reads Mail · Files · Last minutes

  2. When

    The minutes of the jour fixe are added.

    AUVY

    Finds each agreement, decision and changed date, and links it to the line it came from.

    You get

    Decisions on record, and tasks with an owner and a date for each agreement.

    Reads Minutes

  3. When

    A date moved in the meeting.

    AUVY

    Checks it against the plan and the offer and names what depends on it.

    You get

    The plan corrected with the minutes as the source, and a confirmation drafted.

    Reads Minutes · Plan · Offer

  4. When

    A client wish came up in passing.

    AUVY

    Marks it as a change and checks it against the scope.

    You get

    A change note for review, before the work starts.

    Reads Minutes · Offer

  5. When

    The follow-up has to go out.

    AUVY

    Drafts the follow-up mail from the decisions and tasks, with the sources attached.

    You get

    A follow-up a person accepts, edits or rejects, the same day.

    Reads Decisions · Tasks

  6. When

    Someone missed the meeting.

    AUVY

    Answers their questions about it from the minutes and the project's record.

    You get

    Nobody has to retell the meeting.

    Reads Minutes · The project

Sources

Every answer shows its work.

Before a partner puts an answer in front of a client, they want to know where it came from. In AUVY that takes one click.

What did we agree about the Munich site?

The client added Munich as a third site on 12 March.1 It is covered in the revised offer, section 4.2 The workshop date is still open.

2 of 3 sentences have a sourceNo source: “The workshop date is still open.”

Offer v3.docxSource 2 · section 4, lines 12–14

  1. 4 Scope, phase 2
  2. 4.1 Munich is added as a third site,
  3. as requested by the client on 12 March.
  4. 4.2 One workshop and two site visits.
  5. 4.3 Dates follow the revised plan.
Example project, synthetic data.
Numbered sources
Every statement in an answer carries a small number. The number points to the file, the version AUVY read and the lines it used.
One click to the passage
Click the number and the file opens beside the conversation, scrolled to the passage and marked in the text. A deck turns to the slide; a spreadsheet selects the cited cells.
It checks itself
AUVY shows how much of an answer is backed by a source and names the sentences that are not, so you know what to verify before it goes out.
Every version kept
Files change during a project. Every version stays, so you can see the text an answer was based on and what has changed since.

Meetings

Every kind of project meeting.

The same pattern, whatever the meeting is called in your trade.

MeetingsBeforeAfter
Steering committeeChanges and risks since the last meeting, decisions due, change notes waiting.Decisions on record, change notes drafted, follow-up prepared.
Jour fixe · weekly check-inWhat moved this week and what needs whom.Tasks with owners and dates; open points carried into the next agenda.
WorkshopWhat each participant has said so far, and where they disagree.Findings traced to the notes; new wishes marked against the scope.
Site or coordination meetingOpen points by trade, schedule changes, questions from partners.Agreements as tasks or change notes, with the line of the minutes behind them.
Client status meetingA status the client can follow, every line with its source.Confirmations the client answers by link, recorded in the project.

How AUVY fits

How AUVY fits the way you have to work.

It works from what you give it
Today AUVY works from the minutes, notes and transcripts you add to the project, as files, mails or in the Teams and SharePoint places you connect.
Minutes are sources, not surveillance
AUVY senses the project, not the people: no per-person performance views, no employee scoring, nothing about who spoke how much.
A person decides
Decisions and follow-ups are prepared. Nothing is sent until someone accepts it.
Every decision traceable
Each decision links to the line of the minutes it came from, and every version of the minutes is kept.

For every project

The same ground rules, whatever you deliver.

Only what you give it
Each project reads only the sources you give it: a folder, a mail thread, the Outlook, Teams and SharePoint places you connect.
One project, one room
Project content stays in its project. Personal notes stay yours. An outside partner is invited into one project, never into the workspace, and a read-only link shows one view and nothing else.
A person decides
AUVY prepares; a person accepts, edits or rejects. Nothing leaves until someone accepts it. When a step needs a person, AUVY stops and asks them by name.
Everything on record
Every answer cites the document and the exact version it read, and shows the sentences that have no source. Every version is kept, and a client's answer by link is recorded in the project.
Data in the EU, no training
Workspace and account data is stored in the EU (Helsinki); AI runs through approved providers in EU regions. Customer data is never used or designated for model training. Every subprocessor is listed in the trust center.
No one is scored
AUVY senses the project, not the people: no per-person performance views, no employee scoring. The AVV under Art. 28 GDPR is part of every order.

Questions

Does AUVY join or record our meetings?

No. AUVY works from the minutes, notes and transcripts you add to the project. It prepares the meeting beforehand and follows it through afterwards.

Which meetings does AUVY help with?

Any project meeting: steering committees, jour fixes, workshops, site and coordination meetings, client status meetings. The pattern is the same: prepared from the sources, followed through from the minutes.

What happens to the decisions from a meeting?

Each is logged with the line of the minutes it came from. Agreements become tasks with an owner and a date, and the follow-up is drafted for a person to accept.

Is this compatible with a works council?

AUVY has no per-person performance views and no employee scoring. It reads the project's content, not how people work.

Also read

All use cases →

Checked 29 September 2026 against what AUVY does today.

See it on one of your own projects.

Book a walkthroughSign in