AUVY
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Clients decide in passing. AUVY makes sure the decision is on record.

Clients decide on the phone and confirm in half a sentence, so in a fee dispute nobody can show when a wish came in. AUVY links every client decision to the mail or meeting it came from, checks it against the brief and the agreed services and drafts the confirmation for the architect to sign off.

← Use casesFor: Principals, project architects, and the consultants and clients around them

Architecture firms

A week in a studio.

The client mentions a larger kitchen on the phone and confirms it by mail in half a sentence. In the same week the structural and building-services consultants each send new files, and the plan set has to follow both.

Use cases

What comes in, and what AUVY does with it.

  1. When

    The client writes “as discussed, let's go with the larger kitchen”.

    AUVY

    Marks the decision, links it to the meeting where it came up and checks it against the brief and the agreed services.

    You get

    A short confirmation to the client, and a change note if it falls outside the scope.

    Reads Mail · Minutes · Brief

  2. When

    The building-services consultant moves a shaft.

    AUVY

    Compares the new file with the old one and names the plans and details that still show the shaft in its old place.

    You get

    Tasks for the affected sheets, each with an owner and a date.

    Reads Consultant files · Plan list

  3. When

    The building authority asks for more documents.

    AUVY

    Lists what is asked for and what already exists in the project, with the source for each.

    You get

    A checklist and a reply drafted for the project architect.

    Reads Authority letters · Project files

  4. When

    The client asks why the cost estimate went up.

    AUVY

    Answers with the decisions behind each increase and the mail or meeting each one came from.

    You get

    An explanation the client can follow decision by decision.

    Reads Cost estimates · Mails · Minutes

Sources

Every answer shows its work.

Before a partner puts an answer in front of a client, they want to know where it came from. In AUVY that takes one click.

What did we agree about the Munich site?

The client added Munich as a third site on 12 March.1 It is covered in the revised offer, section 4.2 The workshop date is still open.

2 of 3 sentences have a sourceNo source: “The workshop date is still open.”

Offer v3.docxSource 2 · section 4, lines 12 to 14

  1. 4 Scope, phase 2
  2. 4.1 Munich is added as a third site,
  3. as requested by the client on 12 March.
  4. 4.2 One workshop and two site visits.
  5. 4.3 Dates follow the revised plan.
Example project, synthetic data.

Meetings

Client meetings, planning team meetings, site meetings.

MeetingsBeforeAfter
Client meetingOpen decisions, new wishes and what each would change in cost and schedule, with sources.Decisions confirmed in writing with their line in the minutes, change notes drafted, tasks set.
Planning team meetingNew consultant files since the last meeting and where they conflict with the current plans.Agreements become tasks with owners and dates across the consultants.
Site meetingOpen questions from the contractors and the answers already given.Site decisions logged with their source and the follow-up prepared.

Rules

How AUVY fits the way your trade works.

Client decisions in writing
Every decision is linked to the mail or minutes it came from, and the client can confirm by link, without an account.
Brief and services as the baseline
New wishes are checked against the brief and the services in your contract, so fee talks start from what was agreed.
Consultants in one project
Structural, building-services and other consultants are invited into the project they work on, never into your workspace.

At a glance

Walkthrough
40 minutes on one of your own projects, free.
Price
€59 per person a month, billed yearly, with every project, team and bot included.
Your data
Stored on our own servers in Helsinki, never used to train AI, and deleted within 30 days after the contract ends.
Contract
Every order includes the data processing agreement under Art. 28 GDPR, German text binding.
Checked

Questions

Does AUVY replace our CAD or BIM tools?

No. AUVY reads the mails, minutes, briefs and files you give the project and keeps the picture current, and you keep drawing where you draw.

Can the client see what AUVY prepares?

Only what you share: a read-only link to one view, or a confirmation the client answers by link. Nothing leaves until someone on your team accepts it.

How does AUVY help when the client disputes additional fees?

Every wish and decision is linked to the mail or meeting it came from and every version is kept, so you can show when a change came in and what was agreed.

Also read

All use cases →

See it on one of your own projects.

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